Associate Director of Finance

Poughkeepsie, NY

Full Time

Administration

Experienced

Title: Associate Director of Finance

Status: Exempt, Full-time, 40 hours per week

Supervisor: Vice President for Finance

Salary: $80,000 - $87,500 annual

Schedule: Monday-Friday, Hybrid Schedule

Function:

The Associate Director of Finance works as part of FSI’s leadership team supporting everyone’s right to thrive. In this role you will manage the fiscal activities of the agency effectively and efficiently in accordance with organization policies and procedures and in accordance to generally accepted accounting principles. Supervises staff and provides professional leadership and direction and assists management with the financial responsibilities of the organization in fulfilling the mission. Performs these duties personally or through subordinate staff.

Position Requirements:

Bachelor’s degree in Accounting or Finance required.
8 – 10 years of related experience required.
Not-for-profit experience preferred.

Benefits:

Medical, dental, and vision coverage.
403(b) retirement plan with employer match up to 5%.
Generous paid vacation, holiday, sick and personal time package (2 weeks’ vacation in first year, 13 paid holidays per year, 12 sick days per year and 4 personal days per year).
Access to Family Services’ Compassionate Leave Program where employees can donate/receive unused time off.
Group term life and long-term disability insurance.
Supplemental life insurance & accidental death and dismemberment coverage (AD&D).
Supplemental insurance through Aflac.
Employee assistance program (EAP).
Pet insurance.

Our Mission:

Family Services brings people together to find the support they need, improving their lives and communities, and building a stronger safer Hudson Valley.

Our Values:

Compassion – Extending empathy and understanding to others.

Integrity – Being honest and dependable.

Hope – Believing in the strength of the human spirit and heart, to emerge and thrive when faced with a challenge.

Diversity – Promoting a vision of community comprised of wide-ranging assets.

Respect – Treating all individuals with dignity and without judgement.

Community – Recognizing and reinforcing the importance of our world as being comprised of people of differing strengths and perspectives.

Justice – Promoting social and economic equity and fairness.

Quality – Aspiring for excellence in every aspect of our work.

Job Responsibilities:

Grant/Contract Management & Compliance

Administer required records, reports, and data for programs and ensuring that all certifications, reimbursements, and funding requirements are fulfilled in a timely, accurate manner
Oversee organization’s compliance with various governmental reporting requirements
Develop and maintain relationships with funder contacts as it relates to fiscal duties
Facilitate governmental and other funding source audits
Assist in developing and maintaining the organization-wide cost allocation plan, integrating organization budget and restricted and/or unrestricted funding
Monitor program budget modification process integrating program directors
Provide forecasting of fiscal outcomes to manage contracts and grants in collaboration with program leadership
Meet with management to review contract compliance and financial position
Review and approve reports generated by Grant Administrators and staff for submission to appropriate party
Develop grant/contract budgets for renewals and new opportunities
Assist VP for Finance in the agency budget development process

Accounting

Provides administrative oversight for the accounting records and ensures that programs and staff are fulfilling the organization mission in accordance with organization policies and GAAP
Facilitate annual independent audit
Direct and coordinate operational procedures for accounting and payroll functions
Manage the month-end closing processes and related deliverables among the Finance Team, particularly Staff Accountants, AP/AR specialists and related staff
Review & approve monthly bank reconciliations for all agency accounts
Maintain timely collection of accounts receivable
Cash management including approval of disbursements and assessing line of credit needs
Manage general ledger (G/L) and spreadsheet analysis, journal entries, account reconciliations, and accounts receivable/payable monitoring and analysis
Maintain corporate documents and ensure compliance with various reporting requirements of Federal and State agencies
Identify, develop, and implement streamlined accounting and financial processes as agency operations change

Supervision

Directly supervise assigned staff
Facilitate staff development and assure staff is appropriately trained to meet organizational requirements and all regulations
Provide leadership to organization staff by example, by knowledge and practice of professional skills, relationship-building and standards
Assure appropriate staffing by recruiting, interviewing, and recommending candidates for positions in accounting
Complete staff performance appraisals in a timely manner and address disciplinary issues through organization performance improvement process

General

Facilitate communication between Finance, other departments, and program staff
Participates in organization-wide and organization-appointed committees to facilitate organization program initiatives and services to the community
Responds supportively to changes in programs and policies and taking a broad view of one’s position by assuming additional responsibilities when the need arises
Attend conferences, both in person and virtual, to ensure agency is knowledgeable of industry trends and issues

Skills and Abilities:

Technology proficiency (Windows, Microsoft Word/Excel/PowerPoint/Outlook, Microsoft Project preferred)
Strong understanding of information technology required
Exercise high ethical standards and professionalism
Excellent interpersonal, verbal, and written communication skills
Flexible and adaptable
Effective ambassador of change
Strong organization and multitasking abilities
Collaborative relationship development
Time management
Procedure/policy development
Public speaking
Business and finance acumen
Must be able to travel between sites in all three counties

#INDAD

Work Environment: Finance Department Office at the Family Partnership Center, 29 North Hamilton St Poughkeepsie, NY 12601 - Suite 314.

Family Services, Inc. complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact hr@familyservicesny.org.

We are an equal opportunity employer and our goal is to be a diverse workforce representative of the community we serve. Family Services, Inc. follows federal, state, and local laws prohibiting discrimination in hiring and employment. We do not discriminate against employees or applicants in violation of those laws.

Must be authorized to work in the United States without work sponsorship.

Apply for this position

Required*

Apply with Indeed

First Name*

Last Name*

Email Address*

Phone*

Address*

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Have you ever worked, volunteered, interned, or been affiliated with Family Services or Hudson Valley Mental Health in the past?*

This position will require in-person work on a weekly basis. Are you able to work in-person in Poughkeepsie, NY?*

This position has a salary range of $80,000 - $87,500 annual for a 40-hour workweek. Are you able to consider this salary range?*

Are you familiar with non-profit fund accounting? Please describe your experience.*

Please describe your experience working with Excel?*

Please share any accounting software you have worked with and what tasks you have performed.*

Do you have experience managing grants in a non-profit environment?*

What interests you in a position working with a non-profit, human service agency?*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran status

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Name	Date

Human Check*

Submit Application

Start making a difference today.

Associate Director of Finance

Apply for this position