Human Resources Administrator

Poughkeepsie, NY
Full Time
Administration
Entry Level

Title: Human Resources Administrator

Salary: $27.13 per hour

Schedule: Mon-Fri, 8am-4:30pm      

Status: Full-Time, Non-Exempt, 40 hours weekly

Supervisor: Associate Director for HR, Diversity, and Inclusion  

 

Function:

The Human Resources Administrator (HRA) reports directly to the AD of HR and is responsible for the daily administration of the HR department. The HRA assists with onboarding, employee changes, recording electronic maintenance papers, payroll processing, and other aspects to support the HR department.

 

Position Requirements:

  • Three (3) years’ experience in an administrative role required.  
  • Associates degree preferred.
  • 1+ years of ADP experience preferred.  
  • Database management experience.
  • Experience in Human Resources.
  • Basic computing skills to aid in data management and other HR functions.
  • Must have strong communication skills.
  • Self-motivator with a passion for problem solving.

 

Our mission is to bring people together to find the support they need, improving their lives and communities, and building a stronger, safer Hudson Valley.

 

Our Agency Values

Integrity - Being Honest And Trustworthy

Compassion – Extending Empathy And Understanding To Others

Hope - Believing In The Strength Of The Human Spirit And Heart, To Emerge And    Thrive In The Face Of Challenge

Diversity – Promoting A Vison Of Community Comprised Of Wide-Ranging Assets

Respect - Treating All Individuals With Dignity And Without Judgement

Community - Recognizing And Reinforcing The Importance Of Our World As Being Comprised Of People Of Differing Strengths And Perspectives

Justice – Promoting Social And Economic Equity And Fairness

Quality – Striving For Excellence In Every Aspect Of Our Work

 

Position Responsibilities: The Human Resources Administrator supports the day-to-day operations of the human resources department. Specific responsibilities include:

  • Assist all members of the HR department with administrative duties including managing calendars, scheduling meetings, filing, and running audits on various data points in HRIS system or personnel files to ensure data quality.
  • Perform data entry upon request; could include, new hire/termination information, salary changes, insurance updates, uploading and noting performance reviews and issues, and expanding data in HRIS.
  • Prepare all payroll authorizations for any staff changes to be processed in the payroll system including new hires, separations, promotions, title changes, schedule changes, promotions, and schedule changes.
  • Support in the orientation process including but not limited to preparing the materials necessary for each class, ordering supplies and lunch.
  • Assist with compliance requirements and HR audits.
  • Run all background checks on new hires and volunteers/interns.
  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Maintains the integrity and confidentiality of human resource files and records.
  • Update and maintain HR spreadsheets in excel.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Ensure smooth communication with employees and timely resolution of their queries.
  • Assist with special projects deemed necessary by VP of HR and/or AD of HR.
  • Assist in compiling documentation requests from other departments and auditors specific to HR files.
  • Assistance with employee time keeping and deductions to ensure accurate and timely payroll submissions.
  • Work with the AD of HR and/or others on the HR team on special projects.
  • Take meetings minutes as needed or request for HR lead meeting or committees.
  • Attend and assist with HR events.
  • Manage supplies of the HR department which included monitoring HR supplies placing purchase orders.
  • Other duties as assigned.

 

Skills and Abilities:

  • Familiarity with ADP.
  • Understand confidentiality and discretion.
  • Excellent customer service skills.
  • Ability to exhibit patience and respect.
  • Detail oriented and comfortable working with numbers.
  • High level of accuracy in work product.
  • High level of computer skills including strong proficiency of Microsoft Office (Excel, Word, PowerPoint).
  • Knowledge of HRIS systems a plus. 
  • Excellent internet research skills.
  • Excellent communication skills, both written and verbal.
  • Flexibility: able to move from project to project, even though it may not be done and pick up where you left off.
  • Reliable, punctual, and supportive to the department and agency as a whole.

 

Benefits:

  • Medical, dental, and vision coverage.
  • 403(b) retirement plan with employer match up to 5%.
  • Generous paid vacation, holiday, sick and personal time package (2 weeks’ vacation in first year, 13 paid holidays per year, 12 sick days per year and 4 personal days per year).
  • Access to Family Services’ Compassionate Leave Program where employees can donate/receive unused time off.
  • Group term life and long-term disability insurance.
  • Supplemental life insurance & accidental death and dismemberment coverage (AD&D).
  • Supplemental insurance through Aflac.
  • Employee assistance program (EAP).
  • Pet insurance.

 

Family Services, Inc. complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact hr@familyservicesny.org.

We are an equal opportunity employer and our goal is to be a diverse workforce representative of the community we serve. Family Services, Inc. follows federal, state, and local laws prohibiting discrimination in hiring and employment. We do not discriminate against employees or applicants in violation of those laws.

Must be authorized to work in the United States without work sponsorship.

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