Medical Records Specialist

Kingston, NY
Full Time
Administration
Entry Level

Title: Medical Records Specialist            

Status: Full-Time, Non-Exempt

Supervisor: Behavioral Health Quality Assurance Supervisor

Salary: $20.00 per hour    

Location: Primary location is Kingston, NY. This is a hybrid work schedule and requires occasional travel to behavioral health sites throughout Dutchess and Ulster Counties. 

Schedule: 40 hour work week, Hybrid

Function:

The primary function of the Medical Records Specialist is to ensure medical records are provided to clients, insurance companies, lawyers, and other third parties in compliance with HIPAA regulations in a timely manner. Enthusiastically supports, practices and communicates agency’s mission and statement of values.
 

Qualifications:

  • A minimum of one year’s experience working with medical records.
  • OR a diploma from a community college or a certificate from a recognized business institute with some medical records experience.
  • OR Two (2) years’ experience in a healthcare office work.

Job Responsibilities:

  • Utilize and maintain a system to track the status of medical records requests during the various stages of processing.
  • Facilitates responses to requests for medical record information.
  • Act as a point of contact for attorneys, insurance companies, and disability analysts requesting copies of a client’s behavioral health records.
  • Ensure that HIPAA Authorization to Release Health Information forms are completed correctly and adhere to OMH guidelines.
  • Uses Electronic Health Records database to monitor and run reports related to compliance  
  • Issues reports on findings on a scheduled basis  
  • Interfaces with billing staff to communicate compliance violations that impact claim submissions  
  • Facilitates responses to requests for medical record information, in conjunction with Behavioral Health Quality Assurance Supervisor 
  • Other duties as assigned

Skills & Abilities:
  • Experience working with Electronic Health Records systems
  • Knowledge of HIPAA Privacy and Security 
  • Excellent Microsoft Excel skills
  • Customer service 
  • Problem solving 
  • Ability to learn and work within agency procedures and guidelines
  • Ability to exercise sound judgment in tracking sources of errors and in using established guidelines to determine the necessary corrective action
  • Ability to work independently and as part of a team

Essential Requirements: 
  • Willingness to travel between Behavioral Health Centers as needed.
  • Must have an up-to-date cellphone.  
  • Ability to sit/stand for lengths of time.

We value flexibility and support in our work environment and offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Our Benefits package include:
  • Medical, dental, and vision coverage
  • 403(b) retirement plan with employer match up to 5%
  • Generous paid vacation, holiday, sick and personal time package (2 weeks’ vacation in first year, 13 paid holidays per year, 12 sick days per year and 4 personal days per year)
  • Employee assistance program (EAP)
  • Access to Family Services’ Compassionate Leave Program where employees can donate/receive unused time off
  • Group term life and long-term disability insurance
  • Supplemental life insurance & accidental death and dismemberment coverage (AD&D)
  • Supplemental insurance through Aflac
  • Pet insurance

Our Mission:
To support people, strengthen families, and nurture safer, healthier communities. 

Our Values:

Integrity - Being honest and trustworthy

Compassion – Extending empathy and understanding to others

Hope - Believing in the strength of the human spirit and heart, to emerge and thrive in the face of challenge

Diversity – Promoting a vison of community comprised of wide-ranging assets

Respect - Treating all individuals with dignity and without judgement

Community - Recognizing and reinforcing the importance of our world as being comprised of people of differing strengths and perspectives

Justice – Promoting social and economic equity and fairness

Quality – Striving for excellence in every aspect of our work

Family Services, Inc. complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact hr@familyservicesny.org.

Family Services is an equal opportunity employer. We follow federal, state, and local laws prohibiting discrimination in hiring and employment.

Must be authorized to work in the United States without work sponsorship.

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