VP for General Finance and Grants Management

Poughkeepsie, NY
Full Time
Administration
Executive

Title: VP for General Finance and Grants Management

Status: Exempt, Full-time, 40 hours per week                

Supervisor: Chief Administrative Officer

Salary: $114,000 – $124,000 annual

Schedule: Monday-Friday, Hybrid

 

Function:

  • Responsible for the direction of the fiscal operations, financial planning and budgeting, business development, and fiscal administration of the organization in conjunction with the CEO, CAO, CPO, and Vice President of Revenue Cycle Management and Behavioral Health Finance.
  • Responsible for the ongoing development and monitoring of control systems designed to preserve agency assets and report accurate financial results.
  • Ensures that functions of the General Finance and Grants Management Teams are performed with a “customer service” philosophy; customers include staff, Board & Committees, funders, and clients.
  • Provide mentoring, guidance, supervision, and professional development to all staff.
  • Enhance the structure of the organization by staying abreast of best practices in the field. 

 

Position Requirements:

  • Required minimum Bachelor’s in Accounting/Finance or related field with a minimum of Ten (10) years’ experience in financial administration, human services, leadership, and government reporting, or equivalent combination of education and experience. 
  • Preferred MBA or CPA with ten (10) years non-profit accounting experience.
  • Ability to frequently and efficiently travel to Agency locations across three counties (Dutchess, Ulster, Orange).
  • Chairs committees as requested by the CAO.
  • Respond supportively to changes in programs and policies and take a broad view of one’s position by assuming additional responsibilities when the need arises.

 

Benefits:

  • Medical, dental, and vision coverage.
  • 403(b) retirement plan with employer match up to 5%.
  • Generous paid vacation, holiday, sick and personal time package (2 weeks’ vacation in first year, 13 paid holidays per year, 12 sick days per year and 4 personal days per year).
  • Access to Family Services’ Compassionate Leave Program where employees can donate/receive unused time off.
  • Group term life and long-term disability insurance.
  • Supplemental life insurance & accidental death and dismemberment coverage (AD&D).
  • Supplemental insurance through Aflac.
  • Employee assistance program (EAP).
  • Pet insurance.

 

This position is a member of the Agency leadership team and works in conjunction with Leadership Team on agency-wide issues including program development and oversight, strategic planning, and budget oversight. Enthusiastically supports, practices, and communicates the agency’s Mission and Statement of Values.

Our Mission:

Family Services brings people together to find the support they need, improving their lives and communities, and building a stronger safer Hudson Valley.

 

Our Values:

Compassion – Extending empathy and understanding to others.

Integrity – Being honest and dependable.

Hope – Believing in the strength of the human spirit and heart, to emerge and thrive when faced with a challenge.

Diversity – Promoting a vision of community comprised of wide-ranging assets.

Respect – Treating all individuals with dignity and without judgement.

Community – Recognizing and reinforcing the importance of our world as being comprised of people of differing strengths and perspectives.

Justice – Promoting social and economic equity and fairness.

Quality – Aspiring for excellence in every aspect of our work.

 

Position Responsibilities:

Finance

  • Leading the financial operations of Family Services programs and departments.   Providing administrative oversight for fiscal and operational functions including accounting, payroll, grant administration,  and general business demands
  • Serve as a trusted advisor to the CAO, meet on a timely and regular basis to provide updates on the status of fiscal and administrative issues; to identify problems in staffing, services, funding, and community.
  • Establishes finance operational strategies by evaluating trends; establishing critical measurements; determining productivity, quality, and customer-service strategies; designing systems; resolving problems; and implementing change.
  • Reports financial status by developing forecasts, reporting results, analyzing variances, and developing improvements.
  • Financial compliance with all revenue sources and custody of relevant financial information.
  • Directs and coordinates the establishment and monitoring of the organization’s operating budget
  • Appraises the organization’s financial position and issues periodic financial and operating reports to the CEO, CAO, CPO, and the Board of Directors; ensures the board and management have timely and accurate information necessary to conduct business
  • Responsible for year-end and interim financial and governmental audits providing all information and materials for audit completion; interacts with the Audit Committee of the organization
  • Designs and implements a cash management system; prepares cash flow and other financial reports
  • Establishes and maintains effective business relationships with banks and other financial institutions
  • Responsible for developing and maintaining agency fiscal policies and procedures; is responsible to the Audit and Finance Committees of the organization
  • Integrate budgets for programs and monitor fiscal compliance of programs to ensure that funding for programs is responsibly managed
  • Provide financial oversight for restricted grants, government contracts, and complex funding streams.
  • Ensure accurate tracking and reporting of grant expenditures, and support program teams with budget compliance.

Business Development

  • Assist in developing business through budget development, program development, and grant writing
  • Assess financial and operational impact of new ventures
  • Fosters and builds collaborative relationships with government, colleague nonprofits, businesses, and other organizations to help accomplish the mission, vision and objectives of the organization
  • Administration/General
  • Assume additional responsibilities in the absence of the CAO or other key leadership
  • Review and advise management on contractual obligations of organization
  • Maintain custody of all corporate contracts and agreements

Supervision

  • Direct supervision of the Associate Directors of Finance (General Accounting & Payroll) and Grants Management
  • Complete staff performance appraisals in a timely manner and address personnel issues through the agency progressive corrective action process in accordance with the personnel manual.
  • Facilitating staff development and recognition, assuring that staff is appropriately trained and developed to meet the organization requirements and all regulations and further their professional growth.
  • Assuring appropriate staffing by recruiting, interviewing, and recommending candidates for positions in finance department and other key positions.
  • General Responsibilities:
  • Attends and actively participates in Leadership Team Meetings; provides support and guidance to Leadership Team members in financial, business, and other areas of expertise.
  • Attends program team meetings as appropriate.
  • Completes all work and reporting functions on time.
  • Ensures quality of customer service through continued assessment and improvement
  • Assuming additional responsibilities in the absence of the CAO and other key staff.
  • Supports, practices, and communicates agencies Mission and Statement of Values.
  • Interacts with stakeholders, clients, referral sources, co-workers, and others in a positive, client-oriented manner; provides a positive example of professional behavior in the workplace.
  • Adheres to the Agency’s Code of Conduct and Corporate Compliance Plan.
  • Makes regular reports to the Board of Directors and Board Committees; provides education, information, and support to same
  • In conjunction with VP of Operations, monitors and ensures timely filing of all reports to maintain compliance with regulatory guidelines, government contract requirements and fiscal standards as needed.
  • Performs other duties as required or assigned.
  • Performs all duties in a safe manner.
  • Other duties as assigned.

 

Skills and Abilities:

  • Sound judgement
  • Computer literacy and tech savvy; Excel, Accounting software (FundEZ a plus)
  • Strategic thinking
  • Organizational skills
  • Client and Mission focus
  • Time management
  • Communication and public speaking skills

 

#INDAD

Work Environment: Finance Department Office at the Family Partnership Center, 29 North Hamilton St Poughkeepsie, NY 12601.

Family Services, Inc. complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact hr@familyservicesny.org.

Family Services is an equal opportunity employer. We follow federal, state, and local laws prohibiting discrimination in hiring and employment.

Must be authorized to work in the United States without work sponsorship.

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